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States and federal agencies are off to a slow and uneven start in allowing the public to track the first allotments from up to $100 billion in new education funding under the federal economic-stimulus package, despite strong pledges of transparency for the program from the Obama administration.
Although about $145 million in aid has been sent from the U.S. Department of Education to states and local districts so far, most states鈥� 鈥渞ecovery鈥� Web sites contain only general information about the stimulus program and no information on the money that鈥檚 flowed into their states.
, the federal government鈥檚 main online portal on the stimulus is still without any state-by-state information on money that鈥檚 already filtered down from federal agencies to the states, and most Education Department spending data are buried in Excel deep in the departmental Web site.
鈥淭here鈥檚 always a trade-off between immediacy and accuracy,鈥� said Sandra Abrevaya, a spokeswoman for the Education Department. 鈥淲e don鈥檛 want to put things up so early that we end up having to revise them.鈥�
The expectations for public information about the stimulus program have been set extremely high, from President Barack Obama on down.
鈥淭he president has made it clear that every taxpayer dollar spent on our economic recovery must be subject to unprecedented levels of transparency and accountability,鈥� reads the transparency section of recovery.gov.
The American Recovery and Reinvestment Act and subsequent federal guidelines spell out rules for agencies distributing or receiving shares of up to $100 billion in aid for education.
Federal agencies (including the U.S. Department of Education) must:
鈥� Host their own recovery.gov Web sites to serve as the portal for stimulus-related public information.
鈥� Report 鈥渕ajor communications,鈥� such as press events.
鈥� Post funding notifications when money becomes available to states or local agencies.
鈥� Report weekly on stimulus funding obligations (money that has been formally obligated, but not yet spent) and outlays (money that has been spent).
鈥� Report weekly on 鈥渕ajor actions鈥� (defined as those of likely interest to senior government officials, Congress, and the public).
鈥� Craft a formal plan on how the department will apply and manage stimulus aid overall, and more-detailed plans on program-specific funds, to be approved by the Office of Management and Budget by May 15.
States must:
鈥� Submit quarterly reports, starting Oct. 10, to federal officials accounting for how all stimulus funding was spent, and include the project鈥檚 name and a description, an evaluation of the program鈥檚 progress, and an estimate of the number of jobs created or saved.
鈥� Submit annual reports on how the state fiscal-stabilzation money was used, how many jobs were saved or created, and how much progress was made in key education reform areas (such as reducing teacher-quality inequities).
School districts and other local agencies must:
鈥� Keep detailed spending records that may be required by states; federal officials plan to expand reporting requirements to include information about district stimulus spending, including any contractors or subcontractors hired.
鈥� Report a school-by-school listing of per-pupil educational expenditures from state and local sources for Title I money.
鈥� Fulfill existing reporting requirements under Title I and special education programs.
Sources: U.S. Office of Management and Budget; U.S. Department of Education; American Recovery and Reinvestment Act
And U.S. Secretary of Education Arne Duncan has made similar promises, including in an interview last month with 澳门跑狗论坛.
鈥淭here鈥檚 never been such transparency,鈥� he said. 鈥淲e鈥檒l be tracking state by state and district by district how money is being spent.鈥�
Early Steps
With the American Recovery and Reinvestment Act not even three months old, state and federal officials are still trying to figure out what to report, in what detail, and when. In fact federal officials were set to start hosting a weeklong on April 27 through recovery.gov to discuss how the Web site can be better used to track money. The Education Department also has plans to ramp up its with more information.
Government watchdog groups that track federal money say there鈥檚 a lot of room to improve鈥攆rom making information more user-friendly, to requiring standard, more detailed reporting by states, local governments, and school districts.
But it鈥檚 encouraging that the transparency bar has been set high, said Marthena Cowart, the director of communications for the Washington-based .
鈥淲e鈥檙e cautiously optimistic, and we鈥檒l have to wait and see,鈥� she said. 鈥淏ut we don鈥檛 want to be a Pollyanna about this.鈥�
Already, the Education Department has decided that not everything stimulus-related must be transparent. For example, officials have said they will not make public the applications states submit for their shares of the $48.5 billion in state stabilization funding available this year; only the approved applications will be public, after any changes have been made.
That decision comes despite the department鈥檚 own guidelines governing the stabilization fund, which state: 鈥淔rom the date that a state first submits its application for funding, 鈥� the department will make information publicly available regarding a state鈥檚 implementation of the program.鈥�
And although other federal agencies are putting on their Web sites stimulus-related communications between lobbyists and departments鈥攊nformation President Obama required under a 鈥攖he Education Department had yet to post any such communication as of press time.
Certainly, some of the responsibility for ensuring transparency and accountability will fall to federal auditors. The Government Accountability Office, the investigative arm of Congress, is required under the stimulus law to issue bimonthly reviews of how selected states and localities are spending the money鈥攁nd has chosen 16 states to follow over the next several years. The first such , released April 23, raised red flags about the capacity of states and localities to properly audit stimulus funds and ensure transparency in tough budget times.
The Education Department鈥檚 office of inspector general got $14 million in stimulus funding to beef up its staff and training, and conduct more audits and inspections. That office plans to conduct reviews at the state and local levels on such issues as data quality, use of funds, and cash management, said Catherine Grant, the department鈥檚 public-affairs liaison.
But most of the reporting requirements鈥攁nd thus the burden of transparency鈥攆alls to the states, which are charged with reporting quarterly on stimulus spending, starting Oct. 10. Since federal guidelines, so far, apply to the prime recipients of the funding (usually the states), there are few additional reporting requirements just for school districts.
Evolving Process
To that end, every state has set up its version of a recovery Web site. Most states鈥� sites contain only basic stimulus information, such as links to the law, estimates of how much funding a state is supposed to get, and press releases about the benefits of the stimulus law. Many states鈥� sites indicate that more-detailed spending information will be coming.
There are some standouts: , , , and , for example, provide detailed, county-by-county, stimulus-spending information on their Web sites through colorful, interactive maps.
And Connecticut stands out, providing of stimulus-related contacts between lobbyists and executive-branch officials. The records are so detailed that they show that on April 1 and April 2, for instance, a member of the Connecticut Education Association sent an e-mail to the state department of education鈥檚 legal division urging that stimulus money first be used to save jobs.
The Connecticut site also posts any submitted to the governor鈥檚 office, such as the $20,000 walk-in refrigerator wanted by a middle school in Bridgeport, Conn.; the stimulus program has a provision that allows funding for food-service equipment.
For state departments of education, which will likely bear the burden of collecting spending information from local districts, the first priority has been to get stimulus-related information out to school district officials.
鈥淥ur primary goal has been early and frequent communication with the field, but we鈥檙e very cognizant we need to do the transparency piece as well,鈥� said David Conarty-Marin, the director of communications for the Maine Department of Education. 鈥淎ll the money that is spent is going to end up on a map on our Web site somehow.鈥�
The information will be detailed.
鈥淲e don鈥檛 want to just hear about 鈥榩rofessional development,鈥� 鈥� said Jaci Holmes, the federal-state legislative liaison for the Maine department. 鈥淲e want to get below what鈥檚 the title to ... what are specific types of programs being funded, and what do they expect as measurable outcomes.鈥�
In Arkansas, the education department is working with its data-system vendor, IBM, to expand its reporting system, so that school district officials can electronically submit real-time data on how they鈥檙e spending their stimulus money and on student-performance outcomes. The next step is to figure out how to make that information publicly available online, said Julie Johnson Thompson, the department鈥檚 director of communications.
鈥淲e鈥檙e so intent on making sure this money is spent well, and transparently,鈥� she said.
In some states, however, many district leaders expect little in the way of extra reporting. Districts are already used to federal reporting requirements for programs such as special education.
And in Illinois, for example, district superintendents aren鈥檛 expecting that their state鈥檚 share of the $48.5 billion state fiscal stabilization fund will result in any additional money for school districts because of the state鈥檚 budget problems. Instead, that money will be used to pay existing staff and existing bills, said David Schuler, the superintendent of the 12,700-student Township High School District 214 in Arlington Heights, Ill.
Even so, districts will have to set up separate accounting codes for stimulus money so they can track how it鈥檚 spent.
鈥淚 wouldn鈥檛 say it鈥檚 a nightmare, but it鈥檚 a logistical challenge,鈥� Mr. Schuler said. 鈥淲e鈥檙e not really going to see any extra money, so it鈥檚 really just more paperwork.鈥�
