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Nathan Hale High School and Jane Addams Middle School are only half a block apart, but for many years, the adults who ran them rarely talked to each other, even though something crucial was at stake: the often-rocky transition from 8th to 9th grade.

鈥淲e can see each other鈥檚 kids in the crosswalk, we鈥檙e that close. But for a long time, we didn鈥檛 have much of a relationship,鈥� said Tina Tudor, the 9th grade coordinator at Nathan Hale, in North Seattle.

Now, the closeness is more than geographic. Because of a new initiative that鈥檚 designed to help students make a strong start in high school, leaders at Jane Addams and Nathan Hale are communicating frequently and collaborating to build family support as their students navigate the move to high school.

The work is part of a research project in Seattle that involves 22 middle and high schools. In partnership with scholars from Johns Hopkins University, and supported by a four-year, $2.5 million federal grant, Seattle is working to identify strategies to involve families in helping their children get ready for high school in 8th grade and grapple with new expectations and responsibilities in 9th grade.

The theory behind the project is that strong partnerships between schools and parents can tackle two key danger zones of 9th grade: poor attendance and unfinished homework. Across the country, those two dynamics account for a lot of course failures in the freshman year and increase the odds that students won鈥檛 graduate on time.

Many schools are focusing attention on those things, but the Seattle study is thought to be the only one that鈥檚 putting the continuous-improvement process at the heart of the work. Imported from the health-care industry, continuous improvement is a guided, cyclical approach that schools use to bring about change, using data to plan, execute, evaluate, and revise their actions as they go along.

If Ideas Don鈥檛 Work, 鈥楲et Them Go鈥�

Miriam Greenberg, the director of the Strategic Data Project at Harvard University鈥檚 Center for Education Policy and Research, which helps school systems build their muscles to use data to improve, said that part of continuous improvement鈥檚 value is being systematic and evidence-based in the search for solutions to a problem, rather than 鈥渏ust throwing things against the wall and seeing what sticks.鈥�

Equally important, she said, is being able to recognize when a chosen solution isn鈥檛 the right one.

鈥淚f we really mean 鈥榗ontinuous improvement,鈥� we need to show evidence that these things are working and if not, let them go,鈥� Greenberg said.

Seattle is in the third year of the four-year project and is still collecting and analyzing data to see whether the project has improved freshman performance. But in the meantime, middle and high schools are trying a variety of tactics to forge better bonds with families and with each other.

The partnership between Addams and Hale produced a major, annual joint event these two schools had never done before: a high school orientation for 8th grade families鈥攏ot just students鈥攅ach spring at the middle school. It offers programming and information for rising 9th graders and their parents and includes a chicken dinner, Tudor said.

The 8th graders get Nathan Hale T-shirts and hear presentations from Hale 9th graders about navigating a range of high school challenges: getting to class on time and completing their homework, keeping track of all assignments in their 鈥渓og books,鈥� making new friends, and staying out of trouble on social media.

The schools greet parents with 鈥渁mbassadors鈥� who speak their languages and help them sign up for 鈥淗ale mail,鈥� the notification system that keeps them abreast of key events. School staff members get parents acquainted with the high school鈥檚 graduation requirements and how to monitor their children鈥檚 progress to make sure they鈥檙e on track, Tudor said. They learn that their children鈥檚 risk of not graduating is directly tied to how much class they miss.

Building Connections

Before the research project, staff members from Hale would visit Jane Addams to sign students up for courses in the spring, and that activity didn鈥檛 involve parents, Tudor said.

The opportunity for Hale to build a close relationship with one of its feeder middle schools arose from a confluence of events, Tudor said. After many years as a K-12, and then a K-8, Jane Addams reorganized as a 6-8 school just as the Johns Hopkins study was getting off the ground.

Those changes offered 鈥渢he perfect timing鈥� to make new connections, Tudor said. And it felt really necessary: Hale High emphasizes a personalized, rigorous approach to learning and wanted incoming 9th graders to be as prepared as possible, Tudor said.

The extra attention to attendance and course completion鈥攆rom both school staff and parents鈥攈as allowed Hale to outperform the district on the proportion of 9th graders who are on track for on-time graduation, Tudor said.

Other high schools in the research project have also teamed up with their middle schools to co-host family information nights for 8th graders. Some have focused on training parents to use their schools鈥� web portals, so they can monitor their children鈥檚 progress in class.

The Seattle Housing Authority also partnered with the project by sending postcards to families in its rental units about the importance of attending school regularly, said Adie Simmons, who oversees the Seattle district鈥檚 鈥渆ngaging families in high school success鈥� initiative and supervises the 鈥渇amily-engagement teams鈥� at the schools participating in the research study.

In reflecting on the family-engagement projects they鈥檝e tried, many middle and high schools have noticed that they鈥檙e still having difficulty reaching families of color and immigrant families, Simmons said. A few schools have responded to that by deploying teachers, counselors, or school secretaries to make personal phone calls to families in their primary languages, she said.

Tweaks and New Strategies

Some schools have embraced phone apps that send parents texts鈥攊n 30-plus languages鈥攁bout transition-related school events or deadlines.

A few schools are trying homework assignments to reach parents. Designed by the Johns Hopkins researchers, the assignments are packets that 8th graders take home and work with their parents to complete. They require students to lead their parents through discussions about the importance of attending school regularly and completing assignments and they include discussions about students鈥� dreams about their high school years.

Schools use the continuous-improvement process to hatch their ideas and track them as they unfold. With coaching from Simmons, they learn to use a plan-do-study-act approach, identifying the problem, coming up with a possible solution, planning it, executing it, and then evaluating how it went.

They learn to focus on specific questions during their discussions, such as: What specifically are we trying to accomplish? What changes might we make and why? How will we know a change is an improvement?

Leaders from Jane Addams and Nathan Hale began planning this past May鈥檚 joint family event in January, with team meetings and discussion, Tudor said. They had 鈥渁 big debrief鈥� at the central office with Simmons in October and identified what changes they needed to make for next year鈥檚 event.

They realized, for instance, that they needed to stop using a sign-in sheet, because it created a long line of parents waiting to get into the event, Tudor said.

Those kinds of revisions may seem intuitive, but they鈥檙e often skipped in the relentless push of obligations schools must meet, said Joyce L. Epstein, the director of school, family, and community partnerships at Johns Hopkins University and a lead researcher on the Seattle project. Schools often use pieces of the plan-do-study-act cycle, she said, but not systematically or with a team.

Without a clear system in place for thinking, discussing, planning, doing, and evaluating, ideas can 鈥渄isappear in the ionosphere鈥� without taking root or getting better, Epstein said.

Steven B. Sheldon, another Johns Hopkins researcher on the project, said the process helps move schools away from the 鈥渁nnual checklist鈥� mentality, where they put an idea or activity aside for a year until it鈥檚 time for them to tackle it again.

There have been big challenges in the family-engagement work, research team members said. In many schools, the core idea of the project seemed to contradict a key idea of middle and high school culture: that young adolescents should take on more responsibility and lean less on their parents.

鈥淲hen I asked our middle and high schools what they did for parents [in the transition to high school], I got blank stares,鈥� she said.

Some schools didn鈥檛 participate in the project fully because their principals never fully bought into the importance of family engagement. Some schools left the work of family engagement entirely to their parent-teacher associations, which didn鈥檛 typically reach all parents, Simmons said.

Simmons believes in the idea that parent support for attendance and homework completion can make a huge difference in 9th grade success, and she holds out hope that the data will show improvements.

Greenberg said the continuous-improvement process offers a powerful tool for schools to get better, but only if they use real evidence to evaluate and change their work.

鈥淚 worry that continuous improvement could be just the fad du jour,鈥� she said. 鈥淏ut if we take it seriously, it can be transformative.鈥�