When Bill Zimmer got his first school administrator job in 2008, it came with a heavy dose of advice from peers who鈥檇 made the transition ahead of him: Don鈥檛 let the job consume you, or you鈥檒l burn out.
Zimmer, now the principal of the 550-student Highland High School in upstate New York, took their warnings to heart.
In the last decade, he鈥檚 honed both in-school and out-of-school habits that he says allow him to be effective at his job, while keeping his time free enough to attend family functions with his six brothers and sisters and their children and dinners with friends.
鈥淚 have seen way too many people get burned out,鈥� said Zimmer, 48. 鈥淚 do feel strongly that there needs to be a balance between [our] professional and personal lives, and that we are much more effective in each when it鈥檚 in balance.鈥�
While that sounds like common sense, it鈥檚 easy to get caught up in the day-to-day demands of work, he says. That鈥檚 why it鈥檚 important for principals to take charge of their schedules.
Still, no system is perfect and many of Zimmer鈥檚 work days stretch well past eight hours.
He arrives at school by 7 a.m., earlier than most professionals. And because life as a high school principal can be unpredictable, Zimmer sometimes finds himself in the building past 4:30 p.m.
Here鈥檚 how Zimmer strives to strike his work-life balance:
Plan
One of the first things he does at school is check his email, before heading out at 7:20 a.m. to greet students as they arrive. His first building walkthrough is around 7:40 a.m., after which he meets with his assistant principal to review what鈥檚 coming that day, including upcoming meetings.
Organize
Zimmer keeps his to-do list on Post-it notes inside a manila folder on his desk. Immediate tasks are stuck on the left side of the folder, while longer-term tasks are on the right. Though many organizational experts urge principals to get rid of Post-it notes, Zimmer says they have worked well for him for five years. Post-its allow him to re-arrange priorities as tasks are completed and new ones emerge. Important meetings鈥攁ppointments with the superintendent, his principal supervisor, teachers, guidance counselors, parents, and formal classroom observations鈥攁re noted and color-coded in his calendar.
Tame the email beast
When Zimmer is not actively reading email, he shuts off the notifications. He mostly checks his email at three specific points in the workday. Only when he鈥檚 expecting an important message does he check his inbox after work hours. Reading late-night emails kept him up at night, worrying about how he would tackle the problem the next day. If there鈥檚 an urgent issue that needs his attention, key people can reach him via text or call.
Finish strong
He meets again with his assistant principal for a review and a discussion of the following day. Zimmer returns calls, reorganizes his Post-it notes as needed, and plans for the next day. He checks his email one last time before heading out, generally around 4:30 p.m.
Exercise
Zimmer tries to do a 45-minute cardio workout at least three days a week. The long days and job stress led him to a neighborhood yoga studio four years ago. He goes to a yoga class once or twice a month, down from twice a week when he first started.
Meditate
Yoga was Zimmer鈥檚 gateway to meditation. He uses the meditation app, Headspace, which guides him through 10 minutes of daily meditation. He meditates at home at the end of the day, but if the school day gets too stressful, Zimmer will step out of the room and spend a few minutes on his breathing exercises. Meditation has improved his ability 鈥渢o focus on tasks鈥� and has made him more approachable, he said.
鈥淚 find that I react to unfavorable news a little better,鈥� he said. 鈥淢y reactions, in general, are more measured. I don鈥檛 overact to anything that happens. I find myself much more grounded, overall, and in touch with what鈥檚 going on in my mind.鈥�
Sleep
Zimmer strives for seven hours of sleep each night. That rest, he said, allows him to be 鈥渢he best version of myself.鈥�
Read
The former English teacher includes non-education books in his rotation.
Among the titles on his living room shelves this month: 鈥淭he Ten-Minute In-service: 40 Quick Training Sessions That Build Teacher Effectiveness,鈥� by Todd Whitaker and Annette Breaux, 鈥淭alk Like Ted,鈥� by Carmine Gallo,鈥� 鈥淭he Life Changing Magic of Tidying Up鈥� by Marie Kondo, and 鈥淐alypso鈥� by David Sedaris.
Travel
Zimmer uses long holiday weekends for getaways to indulge his hobbies. He also tries to visit at least one American city he鈥檚 never been to every year.
鈥淚 think all these things鈥攖he meditation, the exercise, the yoga鈥攖hey help me not to juggle things in my life. ... I鈥檓 handling things well, instead of feeling like it鈥檚 a nonstop race.鈥�
鈥淏ecause I take time for myself, as a result, I have more time for myself,鈥� he said.
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