Spurred by the prospect of grant funding from the federal Race to the Top competition, as well as money made available from other parts of the American Recovery and Reinvestment Act, more states are taking steps to link K-12 data systems with postsecondary agencies to develop a more holistic picture of each student.
But despite the emphasis among policy leaders on crafting data systems that span the K-20 spectrum, the progress that states have made toward that goal varies greatly, and many challenges鈥攂oth technical and political鈥攔emain.
The idea of linking precollegiate data with postsecondary databases has been around for years. The difference now is that 鈥渋t is no longer something that seems to be a good idea to people just in education,鈥� said Ben Passmore, the director of policy research for the Adelphi, Md.-based University System of Maryland, which represents 11 universities, two research institutions, and two regional higher education centers in that state.
The federal government has put a heavy emphasis on beefing up statewide longitudinal-data systems, he noted. 鈥淭his is something that鈥檚 going to happen,鈥� he said, 鈥渁nd it鈥檚 happened at a really breakneck pace over the past year.鈥�
According to by the Washington-based Data Quality Campaign, which encourages state policymakers to improve the use and availability of education data, 32 states have the ability to match student-level K-12 and higher education data. Most states, though, do not have data systems that allow for two-way communication between the databases, the survey found.
One essential step toward linking K-12 and postsecondary data is establishing a unique student-identification number that can follow each student through the K-20 continuum, spanning kindergarten to graduate education, said Adam Levinson, the director of policy and strategic planning for the North Carolina Department of Public Instruction.
鈥淭he unique ID is the cornerstone of the longitudinal-data systems,鈥� he said.
Privacy Laws
In fact, one of the challenges of linking K-12 and postsecondary data is figuring out how to track students accurately from one agency to the next.
In many states, privacy laws prevent K-12 databases from storing students鈥� Social Security numbers, said Baron Rodriguez, the director of state data systems for the Data Quality Campaign. He pointed out, however, that most colleges and universities typically use those numbers to track students.
鈥淚n a way, the universities have an advantage, where the state [departments of education] may be hindered,鈥� he said.
Establishing a unique statewide student-identifier program is the only way to address the challenge, said Mr. Rodriguez.
Once that student identifier is in place, it becomes possible to track students, as individuals, through the education system, said Bob Kieran, the assistant vice chancellor for research and planning for the Oregon University System.
Right now, in Oregon, student information is shared 鈥渢hrough an ad hoc method,鈥� he said. Researchers can conduct studies that determine how well students are doing in their first year of college as a group, for instance, but not on an individual basis.
鈥淭he data is not as specific as we need to draw conclusions about curriculum,鈥� Mr. Kieran said. It鈥檚 hard to tell which classes make students more successful as college freshmen, for example, or which K-12 schools or teachers are most skilled at preparing students for college.
Linking K-12 and postsecondary data also provides the opportunity to track how effective certain teacher-training programs are, said Mr. Levinson, from North Carolina. With improved data systems, someone can 鈥渓ook at the success of teachers who have been prepared by the institutes of higher education, who are now in classrooms in K-12,鈥� he said.
But those kinds of conclusions are exactly what can make linking data systems so controversial, said Doug Kosty, the director of information services for the Oregon Department of Education. Using data alone to evaluate teacher-preparation programs or teacher performance can be seen as threatening because of the many factors that play into a student鈥檚 performance.
鈥淵ou need to focus on more than just test scores as ways to evaluate teachers and measure teacher effectiveness,鈥� said Mr. Kosty.
Who Owns the Data?
And teachers aren鈥檛 the only ones who have to buy in to a data-system partnership. One of the most challenging aspects of linking K-12 and postsecondary data is getting all parties involved to agree on how it should be done, said Mr. Passmore, from the University System of Maryland.
鈥淲hen you start getting those people in a room and try to get them to agree on these things, it鈥檚 an extremely difficult task,鈥� he said. 鈥淲e have to come up with some kind of system that allows everyone to benefit, ... and that鈥檚 a tough tightrope to walk.鈥�
Without a structure in place to make those decisions, combining data systems is impossible, Mr. Levinson said.
鈥淲ithout a really strong collaborative structure set up鈥攁nd not just one where the spirit is collaborative, but one where you have clear governance for decisionmaking鈥攜ou can鈥檛 do it, really. ... That鈥檚 the first big hurdle,鈥� he said.
Officials in Florida, which has been a leader in data collection and now has a pre-K-20 data warehouse in place, attribute some of their state鈥檚 success to the fact that, at one time, K-12 and postsecondary institutions were lumped into a K-20 agency. Though that structure has since been dismantled, its impact is still being felt.
鈥淚 think it鈥檚 key, from our perspective, that we had all the players around the table,鈥� said Jeff Sellers, the deputy commissioner of accountability, research, and measurement for the Florida Department of Education. 鈥淎ll the major players were able to contribute and see the value that this kind of an offering brings.鈥�
Nancy S. Shapiro, the associate vice chancellor for academic affairs for the University System of Maryland P-20 Partnership, said that before a partnership can work, K-12 and postsecondary institutions must hash out what are essentially political questions, such as: Who owns the data? Who can query the data? What kinds of questions can we ask of the data?
鈥楾echnical Nuances鈥�
In addition to political questions, states face technical obstacles in linking data throughout their education systems.
鈥淭he limitations of technology, and the basic structures of the databases that have been created, have created challenges,鈥� said Bruce Vandal, the director of the postsecondary education and workforce institute for the Denver-based Education Commission of the States. 鈥淪hort of rebuilding your technology from the ground up, there are definitely hurdles in terms of getting data systems to speak to one another,鈥� he said.
For example, in North Carolina, each entity鈥攖he university system, K-12, and private colleges鈥攈as a different data system.
It鈥檚 possible to 鈥渆nhance your existing database structure to be something more flexible,鈥� said Mr. Levinson, and fortunately 鈥渢here鈥檚 enough common and shared structure鈥� for the data systems in that state to link together.
In addition, technical challenges can arise when figuring out how to exchange the data, he added, but his state has decided to share data through a Web-based exchange that is compatible with each data system.
Part of the challenge, said Mr. Rodriguez, from the Data Quality Campaign, is that 鈥渢here isn鈥檛 much overlap in the vendors鈥� who provide data services to education agencies, causing 鈥渃omplex technical nuances鈥� between each different system.
Still, because of the benefits of linking K-12 and higher education data, there has been a push to make systems interoperable, Mr. Rodriguez said.
